Make sure your employees use common terminology and documentation is template based. List tasks and milestones that are either common to all projects or common to most projects. Assign a role to each task. Note dependencies and hand offs for each task. Save this list as your work breakdown structure WBS template. Create list of corresponding associated risks with columns to identify impact of risk, probability of risk, and response. Save this as risk management template. When your team starts a new project, create project specific documentation from your WBS and risk management templates. Adjust as needed, including adding planned start and end dates, new tasks, etc.