A data room is a secure online repository that stores and shares confidential documents and information. It is typically used during financial transactions, due diligence processes, mergers and acquisitions, or investment rounds. Authorized users can access critical business data in a controlled environment. Any cloud storage service where you can control permissions can be used for a data room. Here is what should be in it (if applicable):

Corporate Documents:

• Articles of Incorporation
• Bylaws
• Operating Agreements
• Cap Table (Capitalization Table)
• Board Meeting Minutes

Financial Information:

• Financial Statements (Income Statement, Balance Sheet, Cash Flow Statement)
• Historical Financials
• Projections and Financial Models
• Budget and Burn Rate
• Accounts Receivable/Payable
• Tax Returns and Filings

Legal Documents:

• Intellectual Property (IP) Documentation (Patents, Trademarks, Copyrights)
• Licensing Agreements
• Contracts and Agreements (Customer, Supplier, Partnership)
• Employment Agreements and Offer Letters
• Equity and Stock Option Agreements
• Legal Correspondence and Notices

Product and Technology:

• Product Roadmap
• Technical Specifications
• Source Code Repositories
• Development and Production Plans
• R&D Documentation

Market and Competition:

• Market Analysis and Research
• Competitive Analysis
• Go-to-Market Strategy
• Customer Acquisition and Retention Metrics

Operational Documents:

• Key Performance Indicators (KPIs)
• Sales and Marketing Materials
• Customer Contracts and Pipeline
• Supplier and Vendor Agreements
• Employee Handbook and HR Policies

Investor Information:

• Previous Funding Rounds and Documentation
• Investor Pitch Decks
• Use of Funds and Milestones Achieved
• Term Sheets

Miscellaneous:

• Press Releases and Media Coverage
• Industry Reports
• Any other relevant documents that provide insight into the business operations and strategy.